Fathom vs Fireflies
Fathom starts at $15/user and Fireflies at $10/user on annual billing — but minute caps, seat rules and history limits decide the real bill. See it costed below.
Costed for three teams
| Team shape | Fathom | Fireflies | Cheaper |
|---|---|---|---|
| Solo · 8 meetings/wk · 45 min | $0/mo Free | $10/mo Pro | Fathom |
| Solo · 8 meetings/wk · 45 min (monthly billing) | $0/mo Free | $18/mo Pro | Fathom |
| Small team · 5 people · 10 meetings/wk · 30 min | $75/mo Team | $50/mo Pro | Fireflies |
| Small team · 5 people · 10 meetings/wk · 30 min (monthly billing) | $95/mo Team | $90/mo Pro | Fireflies |
| Sales team · 12 reps · 15 calls/wk · 45 min | $180/mo Team | $120/mo Pro | Fireflies |
| Sales team · 12 reps · 15 calls/wk · 45 min (monthly billing) | $228/mo Team | $216/mo Pro | Fireflies |
At a glance
| Feature | Fathom | Fireflies |
|---|---|---|
| Pricing unit | Per user | Per seat |
| Watch out for | Free and Premium are individual plans — a shared team workspace starts on Team at 2 users. | Free has a 400-minute storage cap for the whole team — fine for a trial, not for daily use. |
| Cheapest paid (annual) | $15/user | $10/user |
| Cheapest paid (monthly) | $19/user | $18/user |
| Entry plan includes | Team: per seat · unlimited meetings · 2+ users | Pro: per seat · unlimited meetings |
| Forever free | Yes | Yes |
| Trial | Not listed | Not listed |
| Add-ons | No add-ons on the plan cards. | No add-ons priced on the plan cards. |
All plans
Fathom
| Plan | Mo | Yr/mo | Includes |
|---|---|---|---|
| Free | $0 | $0 | per seat · unlimited meetings · 1 user |
| Premium | $20 | $16 | per seat · unlimited meetings · 1 user |
| Team | $19 | $15 | per seat · unlimited meetings · 2+ users |
| Business | $34 | $25 | per seat · unlimited meetings · 2+ users |
| Enterprise | — | — | per seat · unlimited meetings |
Fireflies
| Plan | Mo | Yr/mo | Includes |
|---|---|---|---|
| Free | $0 | $0 | per seat · 400 min team storage |
| Pro | $18 | $10 | per seat · unlimited meetings |
| Business | $29 | $19 | per seat · unlimited meetings |
| Enterprise | — | $39 | per seat · unlimited meetings |
Gotchas
Fathom
- Free and Premium are individual plans — a shared team workspace starts on Team at 2 users.
- Monthly billing on Business is $34 vs $25 annual.
- Bot-free capture is listed as a beta feature (Mac).
Fireflies
- Free has a 400-minute storage cap for the whole team — fine for a trial, not for daily use.
- Pro storage is 8,000 minutes per seat; Business removes the cap.
- Monthly billing costs 80% more than annual on Pro ($18 vs $10).
FAQ
Is Fathom cheaper than Fireflies?
For 5 people, 10 meetings/week, 30 min each, annual billing with full meeting history: Fathom $75/mo on Team vs Fireflies $50/mo on Pro. The answer changes with minute caps and seat limits — use the calculator on the AI meeting notes hub for your exact team.
Do Fathom and Fireflies have free plans?
Fathom: Free forever for individuals: unlimited recordings and transcriptions with instant AI summaries. Paid plans have a free trial (length Not listed) and a 90-day guarantee. Fireflies: Free: unlimited transcription, limited AI summaries, 400 minutes of storage per team.
Which limits matter most when comparing note-takers?
Monthly transcription minutes, AI-noted meeting counts, maximum meeting length, seat minimums/maximums and how long history is kept. Our calculator checks every one of them against the official plan cards.