Best AI note-takers for small teams
Shared workspaces for a 5-person team, costed with unlimited history. Per-seat plans without minute caps scale cleanly for small teams.
| # | Tool | Bill /mo | Plan | From | Free? | Why on this list | Visit |
|---|---|---|---|---|---|---|---|
| 1 |  Krisp | $40 | Core | $8/user | No | Noise cancellation plus unlimited AI notes; no forever-free plan, just a 7-day trial | Visit |
| 2 |  Fireflies | $50 | Pro | $10/user | Yes | Per-seat notetaker with a free tier limited by team storage, and the cheapest annual Pro among the big names | Visit |
| 3 |  MeetGeek | $55 | Pro | $9.99/user | Yes | Hours-based plans with a published $0.50 overage — rare in this market | Visit |
| 4 |  Granola | $70 | Business | $14/user | Yes | Bot-free AI notepad with one published per-user price and a 30-day history limit on Basic | Visit |
| 5 |  Fathom | $75 | Team | $15/user | Yes | Free-forever recorder for individuals; team plans start at two seats | Visit |
| 6 |  Circleback | $75 | Pro | $15/user | Yes | Clean per-user ladder with transparent Enterprise volume pricing | Visit |
| 7 |  Read AI | $75 | Pro | $15/user | Yes | Meeting reports plus email and chat search; free for 5 meetings a month | Visit |
| 8 |  Fellow | $75 | Business | $7/user | Yes | Meeting-management suite whose Team plan caps AI notes at 10 per user per month | Visit |
| 9 |  tl;dv | $90 | Pro | $18/user | Yes | Free unlimited recording with 10 AI-noted meetings; Pro and Business per seat | Visit |
FAQ
What is the best ai note-takers for small teams?
Ranked for 5 people, 10 meetings/week, 30 min each, annual billing: Krisp $40/mo, Fireflies $50/mo, MeetGeek $55/mo, Granola $70/mo. Per-seat plans without minute caps scale cleanly for small teams.
Is the cheapest note-taker always the best pick?
No. Check minute caps, maximum meeting length, history retention, language support and whether a bot joins your calls on each tool page before you switch.
How were these prices checked?
Official pricing pages captured with Playwright on 2026-10-30. Anything unpublished stays Not listed.